|
JOB SUMMARY
Under general direction of the Chief Administrative Officer, this management-level position plans, directs and coordinates the fiscal operations of the Placer County Superior Court and performs a full range of fiscal responsibilities, including analysis, oversight and reporting for the accounting, treasury, budget, payroll and procurement functions of the Fiscal Services Division. The Fiscal Services Manager is also responsible for establishing and implementing fiscal policies and procedures, maintaining the court’s financial records and reports, performing first-level supervisory duties and supporting the court in achieving its fiscal goals and objectives.
EMPLOYMENT AT WILL
This classification is established as an "at will" position. As such, the incumbent serves at the pleasure of the Court Executive Officer, who has the right to terminate the employment of anyone in this classification at any time, with or without advance notice, and with or without cause.
JUDGMENT AND RESPONSIBILITY
Incumbent has full supervisory authority and responsibility for other employees. Incumbent works under limited supervision where clear policies, procedures and standards may not always be available or may be very general in nature. Incumbent must therefore exercise considerable discretion with respect to assignments and duties. Errors in work or judgment could result in inefficient operations of court division and possible litigation against the court.
ESSENTIAL FUNCTIONS
The Court reserves the right to assign or reassign duties as required to achieve business and operational objectives. Essential functions and tasks must be accomplished effectively, if assigned, and may include, but are not limited to, those listed below.
• Assumes management responsibility for services and activities of general accounting, financial reporting, fine and fee distributions, trust and grant accounting, procurement, and fiscal services, including policy administration, personnel management, program management, cash control, grant management, procurement, budget and administration, as needed.
• Selects, trains, motivates and evaluates employees; communicates expectations, monitors performance and completes and conducts performance appraisals; provides coaching for performance improvement and development when necessary, recommends and issues corrective and/or disciplinary action to address performance or conduct issues, in accordance with Court personnel practices, policies and labor contract provisions; and recommends merit increases for fiscal services staff.
• Prepares, monitors and analyzes budgets, cash flow and financial reports; including preparation of or oversight of preparation of sensitive information that may be used in employee relations and labor negotiations. Ensures financial reports are generated in conformance with Court, Judicial Council, State, Federal, or other reporting requirements.
• Reviews accounting systems and procedures for internal control and compliance with the Financial Policies and Procedures Manual and Judicial Branch Contracting Manual.
• Coordinates audits and requests from outside agencies and internal auditors.
• Monitors State and local legislation to assess the impact on court and fiscal operations.
• Serves as the expert on financial program resources; provides training and technical assistance to court staff.
• Serves as or oversees the Court’s procurement activities, including coordination and preparation of contracts for the purchasing and procurement of materials, supplies and services
• Serves as a liaison to County Departments and the Judicial Council on matters relating to the Court’s fiscal program.
• Serves as a representative of the Court, displaying courtesy, tact, consideration and discretion in all interactions with members of the Court community, governmental agencies, service providers, and the public.
• Maintains continuous positive relationships with Court management, judges and employees.
EMPLOYMENT STANDARDS
Employment standards are intended to express the general expectations of the position, in addition to the essential functions provided above. It is expected that incumbents will possess the knowledge, skills and abilities listed below at hire and/or within a reasonable amount of time after hire, through experience and training.
Knowledge Of:
• Generally accepted accounting principles, governmental accounting standards and other governmental accounting and auditing procedures, and their application to financial transactions
• Fund accounting and financial reporting
• Accounting principles related to general ledger, payroll, purchasing, accounts payable, accounts receivable, fund accounting, trust accounting and grant accounting.
• Principles and practices of budget preparation and administration.
• Principles, practices and methods of public sector purchasing, procurement and contract administration
• Operations, services, and activities of a comprehensive accounting and fiscal program.
• Principles and practices of policy development and implementation.
• Principles and practices of basic economics, statistics, and mathematics.
• Principles and practices of research and analysis, including cost benefit analysis.
• Pertinent Federal, State, and local laws, codes, and regulations.
• Principles and practices of employee supervision, training, and performance evaluations.
Ability To:
• Participate in the development and administration of financial goals, objectives, and procedures.
• Perform demanding technical research and analysis involving the most complex accounting and fiscal issues, while avoiding errors.
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
• Research, analyze, and evaluate new service delivery methods and techniques.
• Prepare clear and concise administrative and financial reports.
• Synthesize complex ideas and information into well-organized and accurate documents such as reports and correspondence.
• Interpret, apply, and explain Federal and State laws and rules, regulations, policies, and procedures.
• Plan, organize, direct, and coordinate the work of assigned staff.
• Select, supervise, train, coach and evaluate staff.
• Develop and administer divisional goals, objectives, and procedures.
• Prepare and administer complex budgets.
• Communicate clearly and concisely, both orally and in writing.
• Lead and manage assigned staff through change.
• Establish and maintain effective working relationships with employees, County, outside agencies, Judicial Council staff, and customers.
• Manage projects to initiate, plan and execute work of a team or direct a team within a scope, time constraint, and resource constraints to achieve the desired objective.
• Use work-related computer applications such as e-mail, word processing, spreadsheets and/or the internet.
• Maintain confidentiality of information and exercise discretion and independent judgment.
QUALIFICATIONS:
The standard qualifications for this classification are listed below; however, any combination of experience and training that would provide the required knowledge and abilities to perform the essential functions may qualify.
Education: Bachelor's degree or equivalent from an accredited college or university in accounting, business administration, economics, finance, public administration or closely related field.
AND
Experience: Seven (7) years’ full-time professional-level experience in accounting, fiscal and/or budgetary analysis. Supervisory and/or trial court experience preferred.
Note: Advanced degree may be substituted for two (2) years of experience. Additional qualifying experience may substitute for education.
GENERAL REQUIREMENTS
Criminal History and Background Checks: Candidates are required to pass a fingerprint clearance by the Federal Bureau of Investigation (FBI) and Department of Justice (DOJ). Convictions, depending on the type, number and date, may be disqualifying.
License Requirement: Possession of a valid driver’s license, or the ability to provide an alternate method of transportation that meets job requirements, is required.
Physical Demands:
• Lift and/or move objects weighing up to 25 pounds.
• Sit, stand, and/or walk for long periods of time.
• Move from one place to another place within a facility.
• Periodically travel to other locations.
• Reach for items above and below desk level.
• Speak and hear, sufficient to enable communication by telephone and in person.
• Use hands to manipulate, handle, feel or operate objects, tools or controls.
• Perform repetitive movements of hands or wrists.
• Specific vision abilities required for this job include close vision and the ability to adjust focus.
Working Conditions: Job duties are often performed in an indoor office setting with environmental controls. Incumbents are expected to work alone, or closely with others. Routine noises occur within the work environment, and noise levels are generally low. Incumbent may, at times, be required to work in difficult, stressful or emergency conditions, with an expectation to produce high quality work under limited time constraints, as well as periodic contact with angry and confrontational individuals. This classification may be required to travel and/or work at other Placer Superior Court locations.
Normal court business hours: 8:00 a.m. to 5:00 p.m., Monday through Friday. This position may require long hours and some weekend work.
|
