The Opportunity: 

The Park District is hosting this recruitment to fill one (1) vacancy for a Finance Supervisor in our Payroll Department. Under direction plans, coordinates and supervises the work of staff engaged in the accounting functions of accounts payable, accounts receivable, payroll, purchasing, and cash receipts; and performs related duties as assigned. The hiring pools established as a result of this recruitment will be used to fill the current vacancies and any additional vacancies that may occur during the one-year life of the hiring pools. 

We Are Looking for Individuals Who:

• Are detail-oriented, well-organized, and have the ability to prioritize and multitask effectively.
• Able to partner with our internal IS department and external software vendor to troubleshoot and resolve system issues
• Able to train department software users 
• Have excellent oral and written communication skills.
• Have excellent customer service skills and a proactive, get-the-job-done attitude!
• Are able to research, analyze and interpret policies, regulatory guidelines, and precedents.
• Are able to work independently and exercise sound judgment.
• Possess leadership skills
  

Essential Functions

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

Payroll:

• Plans, organizes, and directs the establishment of payroll records for employee compensation in the payroll function; 
• Reviews and analyzes payroll documents for payroll processing; 
• Processes and validates payments to employees; 
• Processes and reconciles workers' compensation paperwork for job injury leave employees; 
• Coordinates with the Legal and Human Resources departments pertaining to subpoenas and/or inquiries for employee records; prepares CalPERS retirement payroll reporting and reconciling of records; 
• Prepares, reports, and transmits W-2s; 
• Applies Memorandum of Understandings (MOU) to payroll processing regarding timecards and payroll; 
• Generates retroactive payroll for MOU settlements; 
• Performs related duties as assigned.

Minimum Qualifications

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be:

Education:  A Bachelor's degree from an accredited college or university with major course work in accounting or a related field;

                                           AND

Experience: Three years of progressively responsible government accounting experience including one year in a lead of supervisory capacity over technical, paraprofessional and/or clerical accounting staff.

Additional Information

Knowledge of:

• Governmental accounting and purchasing principles; 
• Payroll law and taxes;
• Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.

Ability to:

• Supervise, train, motivate and develop subordinates; 
• Apply governmental accounting and purchasing principles and practices; 
• Work independently; 
• Exhibit good analytical, writing, and communication skills; 
• Research taxability questions through the appropriate agencies; 
• Navigate pertinent agency websites and upload reports as needed; 
• Understand and apply Memoranda of Understanding (MOU) to payroll processing regarding timecards and payroll; 
• Generate retroactive payroll for MOU settlements; 
• Operate office equipment including computers and supporting word processing, spreadsheet, and database applications; 
• Communicate clearly and concisely, both orally and in writing; 
• Establish and maintain effective working relationships with those contacted in the course of work at all levels, including a culturally diverse general public, with a focus on quality service to internal staff and external customers.